Dominate your area with targeted direct mail campaigns.
ProspectOS is the operating system that helps estate and lettings agents control their patch, target the right vendors and landlords, launch campaigns, automate nurture journeys and track every letter back to valuations and won instructions.
Estate agents do not have time to manually watch every opportunity.
Between viewings, valuations, applicant calls, sales progression and admin, the best prospecting moments are easy to miss. ProspectOS keeps your campaign engine moving while your team is doing the job.
Signals get spotted too late
Price reductions, withdrawals, fall throughs, back to market listings and landlord opportunities move quickly. By the time someone checks manually, another agent may already be at the door.
Campaigns happen in spare minutes
Most teams squeeze prospecting around calls, viewings and admin. That means good opportunities are missed, delayed or followed up inconsistently.
Your CRM starts after the enquiry
A CRM helps manage leads once they arrive. ProspectOS helps create the opportunity earlier, from the first property signal to the first campaign, nurture journey, follow up and ROI report.
See where your agency ranks in your postcode.
Enter a postcode and your agency name to see your current market share position, then request a Patch Growth Blueprint to discover how to increase your share.
From target property to instruction, in one operating system.
ProspectOS connects the work that usually happens across portals, spreadsheets, print tools, CRMs and follow up reminders.
Find the opportunity
Spot vendors, landlords, price reductions, withdrawals, back to market listings, sold nearby events and other market signals across your postcodes.
Launch the campaign
Send targeted A4 letters or A5 postcards based on the property, trigger, postcode and opportunity type.
Automate the journey
Set rules once and let ProspectOS trigger campaigns automatically or after team review.
Work the pipeline
Create follow up tasks, track replies, manage warm opportunities and move them towards valuations and instructions.
Prove the ROI
Connect sends, responses, valuations and won instructions so you can see which activity is working.
What could a targeted direct mail plan return for your agency?
Model a simple campaign scenario using your letter volume, response rate and instruction value. Use it as a planning guide, not a guarantee.
ProspectOS helps agents run targeted direct mail campaigns and track results back to valuations, instructions and ROI.
Six modules. One prospecting engine.
Everything connects. The map finds the signal, automations trigger the campaign, Studio powers the mailer, Pipeline manages the follow up and Insights proves the return.
Map
See every property in your patch and spot the signals worth acting on.
Automations
Set rules for price reductions, withdrawals, back to market listings, sold nearby activity and landlord opportunities.
Landlords
Identify landlords, portfolios and renewal opportunities across your area.
Pipeline
Track every warm opportunity from first signal through to valuation and instruction.
Studio
Build letters and postcards once, then use them across manual campaigns, automations and nurture journeys.
We noticed your property has recently changed on the market…
Insights
See which postcodes, campaigns, sends and journeys are producing real results.
Targeted direct mail, powered by your prospecting operating system.
Build campaigns around real property signals, choose the right template, send letters or postcards manually, or automate repeatable journeys with safety checks, review controls and ROI tracking built in.
Dear Homeowner,
We noticed your property has recently changed on the market. If you are reviewing your next move, our local team can give you a clear view of current demand in your area.
Your local market has moved. Let's talk through your next step.
Chat to your prospecting assistant through WhatsApp.
Ask what to target next, understand patch opportunities, check campaign activity and keep prospecting moving without needing to log into the full platform every time.
Get guidance on which signals, postcodes, vendors or landlords are worth reviewing — without logging in to run a report.
Check campaign status, understand next steps and stay close to active opportunities between viewings or on the road.
Designed for agents managing follow up from their phone. The assistant works alongside the platform — your team stays in control of what gets sent.
Where enabled, the assistant can help start or guide campaign actions from WhatsApp. Your team reviews and approves before anything is sent.
What should I target in SW11 today?
Three price reductions, two back to market properties and one landlord opportunity are worth reviewing. Would you like to open the campaign shortlist?
Yes please.
Shortlist is ready in your review queue. Six properties across SW11. You can approve, skip or defer each one before anything is sent.
Every role in your agency. One shared operating system.
Owners need ROI. Branch managers need visibility. Valuers need better opportunities. Lettings teams need landlord growth. ProspectOS gives everyone the same view of the patch, the campaigns and the follow up.
Control your territory. Prove your ROI. Defend your patch.
See where prospecting spend is going, which postcodes are producing activity and which campaigns are turning into valuations and instructions.
Know what your team is working.
Keep visibility over signals, sends, follow ups and pipeline movement without chasing spreadsheets or guessing who followed up.
Spend less time searching. More time winning valuations.
See the properties worth acting on, send the right message faster and keep the follow up organised.
Find landlords and grow managed stock.
Identify landlord opportunities, portfolio owners and renewal windows so your team can build recurring revenue, not just chase one‑off lets.
Corporate level infrastructure for a local expert.
Keep your patch working in the background while you are out on viewings, valuations and calls.
One prospecting system across every branch.
Keep postcodes, campaigns, templates, spend and reporting organised at branch level.
Built for controlled prospecting, not blind mail drops.
Campaigns work when data, territory, spend, safety and follow-up are controlled. ProspectOS is designed around how UK estate and lettings teams actually work.
Postcode scoped
Every signal, send and result is scoped to the postcodes your branch actually works.
Branch controlled
Multi branch teams can keep territories, templates, spend and reporting separated by branch.
Own listing safety
Campaign checks help stop your team wasting credits on properties you already represent.
Review mode
Automations can queue matches for approval before anything is sent.
Spend guarded
Wallets, send limits and review controls help keep campaign activity under control.
Attribution tracked
Connect sends, replies, valuations and won instructions so prospecting performance is easier to prove.
See ProspectOS on your own patch.
Book a 30-minute patch walkthrough and see how ProspectOS helps your agency find the right properties, trigger the right direct mail and track results from letter to valuation to instruction.
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